Archives - Detailed Processing Projects
Grant: Archives – Detailed Processing Projects
Agency: The National Archives and Records Administration
Division: National Historical Publications and Records Commission (NHPRC)
Deadline: October 7, 2010. Optional draft deadline is August 2, 2010. NHPRC support begins no earlier than July 1, 2011.
Description: The National Historical Publications and Records Commission seeks proposals for detailed processing and preservation of collections of national significance. The collections also should have high research demand or substantial preservation challenges. To apply in this category, repositories must have virtually all of their collections processed sufficiently so that researchers can find them through online searches, and they must have procedures in place to prevent the creation of new backlogs.
In general, proposals should describe how the repository will process and create detailed descriptions at the series or file level. Projects should revise corresponding collection-level records and submit them to national library catalogs. For collections of fragile textual materials, applicants may apply for grants in support of preservation reformatting. Applicants may propose limited digitization of series or items that have the most potential to benefit a broad public or that provide illustrations of the type of records and documents found in the series and collection. For collections of unstable audio, film or video materials, applicants may propose preservation reformatting or migration to appropriate analog or digital formats.
Applicants should also outline their publicity and outreach plans for promoting use of collections.
Proposals submitted for this funding will be evaluated on the following criteria:
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The national significance of the records to be processed and preserved.
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Appropriateness of the project’s strategies and techniques for completing the components of the project.
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Ability to complete the project’s proposed objectives.
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Effectiveness of the dissemination plans for the project’s results.
Fit for public broadcasting: Projects funded under this project are required to be more complex than projects funded under the Archives – Basic Projects program. Additionally, the Archives – Detailed Processing Projects program expects that the collections it funds to have national significance. Stations, especially university licensees, may be able to find a local organization to partner with in order to create a project that is more nationally significant.
Eligibility: Archives and other repositories of historical documents are eligible if they are part of:
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United States nonprofit organizations or institutions.
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Colleges, universities and other academic institutions.
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State or local government agencies.
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Federally-acknowledged or state-recognized Native American tribes or groups.
How to apply: Applicants must apply online at Grants.gov.
Anticipated funding: A grant normally is for one or three years and for up to $200,000. The Commission expects to make up to 10 grants in this category for a total of up to $700,000. The Commission provides up to 50 percent of a project’s costs. Applicants must financially contribute to the cost of the project through direct and indirect expenses, in-kind contributions, non-Federal third-party contributions or any income earned directly by the project.
Resources:
Program notice
NHPRC website
List of previously funded archives projects
Applicants are encouraged to submit a draft proposal to an Archives Program officer by August 2, 2010.
Applicants are encouraged to contact their State Historical Records Advisory Board about the proposal and seek the board’s advice.
